How To - Sales Ledger Functions
Sales Ledger Functions
An account on the POS can be charged to a ledger account at any time if the account has the appropriate credit limit, and it is not on a hold status.
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With the account open on the POS, press the Charge Ledger button (usually found in the pay panel).
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The Select Ledger screen will be displayed, showing all currently available ledger accounts.
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Select the ledger account by pressing the required account button or, if there are too many accounts, use the keyboard and Search button to find the account needed.
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The Confirmation of Charge to this ledger account will then be displayed.
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If the account is on hold the Yes button will be greyed out, the charge will not be allowed, and the credit terms and current balances are displayed for reference.
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Press the Yes button to continue.
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The Sales Entry Reference screen may be displayed if configured; if it is, enter any required reference (this will appear on the customer invoice)
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Press the OK button to continue.
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Enter the amount required to be paid to the ledger account
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Press the Enter button to continue and complete the charge.
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The Transaction Approved screen will be displayed
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Press the Accept Signature button to confirm the final stage of the charge to ledger, or Decline Signature to cancel.
Account Settlements
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Press the Settle Ledger button (usually located in the pay panel).
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The Select Ledger Account screen will be displayed showing all current sales ledger accounts that can have a payment made against them.
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Select the account from the screen or use the keyboard and Search button to find the required account.
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The Make a Payment to this Ledger Account window will be displayed showing the current credit terms and current balance
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Press the Yes button to continue to make a settlement.
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Enter the value of the settlement to be made to the ledger account and press the Enter button to continue; this will then show, on the order display, the settlement figure due for payment.
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The settlement should now be paid by any accepted payment method(s)
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Select the payment type, and enter the amount required.
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Press the Enter button.
Ledger Balance Query
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Press the Ledger Balance button (usually located in the pay panel).
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From the Select Ledger Account screen choose the required account or, using they keyboard, search for the required account and press the Search button.
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The Current Balance window will be displayed
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Press the OK button or press the Print button for a printed copy of the balance information.